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ENROLLING AND PAYING

Before enrolling, please read all enrollment, payment, cancellation, and refund information to better understand UIC EC's policies and deadlines.

Enrolling in a credit course or program
Enrolling in a noncredit course or workshop
Payment Policies
Cancellation and Refund Policies

Enrolling in a credit course or program

What it means to enroll through UIC EC
Typically, students must apply and be admitted to a university before registering for credit courses. Enrollment through UIC Extended Campus combines the application and registration processes. The first time you submit an enrollment request, you are applying to UIC for admission as a nondegree student for the purpose of only taking courses offered through UIC EC in addition to registering in a course. As a nondegree continuing education student, you are able to take selected courses without going through the formal university application, admission, and registration processes, provided you meet course eligibility requirements.  Please note that admission under this status neither implies nor guarantees admission to a UIC degree program.

Taking credit courses through UIC EC
Credit courses taken as a nondegree student through UIC EC are regular university courses and may be applied to a degree at UIC or elsewhere. However, in order for a course to be applied toward a degree at UIC, the following requirements must be met:

  1. You must have applied to the university and been accepted to a degree program;
  2. The course must be part of the approved degree curriculum;
  3. The credit hours for the course must fall within the number of credit hours approved for transfer from nondegree to degree status; and
  4. You must petition to have the course transferred from nondegree to degree status.

If you have any questions about whether this course(s) could count towards a degree program at UIC, contact the appropriate college or department. If you intend to transfer this course to a degree program at another college or university, contact an advisor at that school for information.

Eligibility information for nondegree continuing education students
Courses at the 400 or 500 level offer graduate credit. Applicants must have a baccalaureate degree or equivalent from an accredited college or university. Select programs offer undergraduates with junior or senior standing at an accredited college or university the opportunity to earn undergraduate credit for 400-level courses; refer to the individual course page to find out if this is an option. All applicants must meet the established course prerequisites. Although you do not need to submit a transcript, you are responsible for submitting true and accurate information about your academic background on your enrollment form. If you have questions regarding your eligibility, contact us.

Note: If you have previously enrolled in courses at any of the University of Illinois campuses and have unpaid tuition and fees, fines, unmet financial aid obligations, or academic or disciplinary actions in your student record, we may not be able to process your enrollment.

Eligibility information for regularly admitted UIC students
Regularly admitted UIC students are eligible to enroll in credit courses offered through UIC EC.  For these courses, enrollment is done through the UIC EC Web site.
Please note that some of the continuing education courses are sections of regular UIC campus courses (listed in the UIC Class Schedule Search) in which a limited number of seats are available for continuing education students. If a continuing education course is "co-listed" with a campus course, it will be indicated on the course information page. If you are a regularly admitted UIC student and wish to enroll in one of these courses, you must enroll in the campus section of that course using Student Self-Service.

How to begin the enrollment process for continuing education courses
To enroll in continuing education courses, you first need to create a student profile on the UIC EC Web site. If you are a participant in one of our closed enrollment programs or a program that requires pre-screening by the department or college, you will receive an e-mail with instructions on how to enroll online.

Please note that your admission and registration are subject to:

  1. Receipt of a fully and accurately completed online enrollment form;
  2. Eligibility for admission as a nondegree continuing education student if you don’t currently have an active admission status at the university;
  3. Receipt of payment, when applicable; and
  4. Clear registration status (no holds for financial or academic reasons).

We will e-mail you once your enrollment has been processed.

Auditing extramural courses
If you wish to attend courses without earning credit, please contact us. Auditors pay the same tuition and fees as students taking the course for credit. Please note that not all courses have an audit option.

Enrollment deadlines  
The enrollment deadline for each course is indicated on the course information page, which you can access from the Courses page. If you miss the enrollment deadline and the course hasn’t started yet, you may still enroll online if there are seats available. If the course has already started, contact us for assistance.

Social Security Number policy
Extended Campus at the University of Illinois at Chicago is requesting your Social Security number in order to expedite registration for your continuing education course.  The university will not disclose an individual's SSN without the consent of the individual to anyone outside the university except as mandated by law. Providing your SSN is voluntary, but may minimize administrative delays associated with processing your registration. The University of Illinois is working to minimize the use of Social Security numbers within its business processes. For a full description of the University of Illinois' Social Security number policy, please visit www.ssn.uillinois.edu.

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Enrolling in a noncredit course or workshop

How to enroll in a noncredit course or workshop
To enroll in continuing education courses or workshops, you first need to create a student profile on the UIC EC Web site.

Please note that your enrollment is subject to:

  1. Receipt of a fully and accurately completed online enrollment form; and
  2. Receipt of payment, when applicable.

We will e-mail once your enrollment has been processed.

Enrollment deadlines  
The enrollment deadline for each course is indicated on the course information page, which you can access from the Courses page. If you miss the enrollment deadline and the course or workshop hasn’t started yet, you may still enroll online if there are seats available. If the course or workshop has already started, contact us for assistance.

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Payment Policies
Payment is due at the time of enrollment unless you meet one of the exceptions described below.

Paying online:  You may pay by credit card on our secure Web site using Visa, Master Card, Discover or American Express.  The charge on your statement will be from University of Illinois Online Payment.

Paying offline:  If you prefer to pay offline, you may contact us to pay by credit card over the phone, drop your check or money order off at our office, or mail us your check or money order. Payment is due within five business days or before the first day of class, whichever comes first. If you are enrolling less than five business days before the first day of class, you will need to pay by credit card over the phone or drop off your payment at our office before you attend class.

Checks should be made payable to the University of Illinois. There is a $25 service charge for all returned checks. Submit your check or money order along with a copy of your UIC EC enrollment request e-mail in person or by mail to:

UIC Extended Campus (MC 165)
1333 South Halsted Street, Suite 225
Chicago, IL 60607
Attention: Accounts Receivable

Students who have tuition waivers or grants:  If you have a tuition waiver or a grant (e.g., Illinois Veterans Grant, AmeriCorps Grant, etc.), indicate this in the appropriate box on the enrollment form. You will not be required to pay at the time of enrollment.  All billing credits will be handled by University Student Financial Services and Cashier Operations and the Office of Student Financial Aid. Please be sure to contact the Office of Student Financial Aid by e-mail at money@uic.edu or by phone at (312) 996-3126 to confirm that they have all the necessary paperwork to process your waiver or grant. If for any reason you do not receive your anticipated funding, you are responsible for paying the tuition and fees on your student account.

Students who have applied for a teacher or administrator waiver through the Council on Teacher Education may contact that office at (312) 355-0714 to ensure that the proper paperwork has been forwarded to the UIC Office of Student Financial Aid.

Payment Information for regularly admitted UIC students: If you are a regularly admitted UIC student enrolling in a credit continuing education course, you will be billed through University Student Financial Services and Cashier Operations. You do not need to pay at the time of enrollment. If you are enrolling in a noncredit continuing education course, you will have to make your payment to UIC EC at the time of enrollment.

Students in fully or partially funded courses: If you are enrolling in a course with full outside funding, you are not required to make any payment.  If your course is partially funded, you will be asked to pay your portion of the tuition charges at the time of enrollment. Note to UIC students: You will be assessed range tuition and campus fees. Please check with a Senior Program Coordinator to find out if you will be responsible for a portion of your tuition and fees.

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Cancellation and Refund Policies

Cancellation policy for continuing education students
Any request to cancel an enrollment must be made in writing to UIC EC. If you enroll in a credit course and fail to make a written request to cancel your enrollment, you will receive a failing grade in the course that will appear on your formal university transcript. Please note that cancelling your enrollment in a credit course may result in a “W” grade on your university transcript, depending on the date we receive your request.

If you wish to cancel your enrollment, please e-mail us a cancellation request from the e-mail address listed in your student profile, or complete the cancellation form and send it to us by e-mail (save the form as a .pdf file and send it to us as an attachment) or fax it to (312) 413-9730.

Cancellation policy for regularly admitted UIC students
Any request to cancel an enrollment must be made in writing to UIC EC. If you enroll in a credit course and fail to make a written request to cancel your enrollment, you will receive a failing grade in the course that will appear on your formal university transcript. Please note that cancelling your enrollment in a credit course may result in a “W” grade on your university transcript, depending on the date we receive your request.

Regularly admitted UIC students who wish to cancel their enrollment in a continuing education course should e-mail us a cancellation request from the e-mail address listed in your student profile, or complete the cancellation form and send it to us by e-mail (save the form as a .pdf file and send it to us as an attachment) or fax it to (312) 413-9730.

Course cancellation
Courses are subject to cancellation if minimum enrollment numbers are not met. In the event that the university is cancelling a course, your payment will be refunded in full. The university cannot be responsible for travel, loss of income, or other costs incurred by individuals for courses that are cancelled.

Refund policy for continuing education students
In order to be eligible for a refund, you must make a written request to cancel your enrollment prior to the first class meeting or course-specific refund deadline, whichever is earlier. Only a few courses have a refund deadline; this can be found in the "Comments" section of the individual course information page on the UIC EC Web site. In all other cases, you will need to cancel your enrollment on or before the first class meeting. If you cancel your enrollment in writing prior to the first class meeting or the course-specific refund deadline, your payment will be returned. No refunds will be issued for any reason after the first day of class or the course-specific refund deadline. If you did not submit payment or you are funded by an outside source no refund will be issued.

Please note that if you receive a refund to which you are not entitled, you should contact us. Students are responsible for returning any refund checks that have been issued in error.

Refund policy for regularly admitted UIC students
In order to be eligible for a refund, you must make a written request to cancel your enrollment prior to the first class meeting or course-specific refund deadline, whichever is earlier. Only a few courses have a refund deadline; this can be found in the "Comments" section of the individual course information page on the UIC EC Web site. In all other cases, you will need to cancel your enrollment on or before the first class meeting. If you cancel your enrollment in writing prior to the first class meeting or the course-specific refund deadline, your range tuition and fees may be adjusted. No refunds will be issued for any reason after the first day of class or the course-specific refund deadline. If you did not submit payment or you are funded by an outside source no refund will be issued.

Please note that if you receive a refund to which you are not entitled, you should contact us. Students are responsible for returning any refund checks that have been issued in error.

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